Office and Event Manager（期限切れ）

The Canadian Chamber of Commerce in Japan (CCCJ)

会社

The Canadian Chamber of Commerce in Japan (CCCJ)

求人ID

124865

勤務地

日本東京都

掲載日

2018/01/05

業種

その他

職種

その他

雇用形態

フルタイム / 中途・役職なし

給料

給与についての記載なし

Job Description: Office and Event Manager

Office and Event Manager will report to the Executive Director and will be responsible for the following areas:

KEY RESPONSIBILITIES

 Arranging and supervising events
 Managing data membership
 Answering telephone and e-mail inquiries
 Supporting ED in communication with committees
 Translation as required
 Website updates as required

Membership

 Membership liaison and database management
 Issue membership renewal invoices and payment reminders as required
 Provide new members with a welcome kit, receipt for payment, directory and Chamber information
 Arrange new members’ details to be included in the new member section of the magazine

Event Coordination

 Book venues and catering services and communicate with the stakeholders
 Market upcoming events through website and via e-mail
 Responsibile for money, receipts and invoices in relation to functions
 Coordinate speaker and emcee event flow logistics
 Ensure each event runs smoothly, ensuring that key times are followed as closely as possible
 Seek to give the highest level of customer service at all events

Accounts

 Liaison with insurance company contact, accountant, auditor and bank
 Regularly update bankbooks and record all transactions except for payroll details
 Issue invoices for events, membership and advertising in a timely manner
 Support the ED in preparing contacts for outstanding event, membership and advertising invoices
 Prepare accordingly for monthly payments, follow up with outstanding accounts receivable

Qualifications

 Japanese (native speaker) who must currently reside in Japan
 English (Business level, TOEIC 900+)
 Strong understanding and experience of Japanese business culture
 Knowledge and or interest in Canada and business in Canada
 University degree

Desired skills and experience:

 Strong relationship building and interpersonal skills
 Superior organizational skills
 Enthusiasm and a positive attitude, ability to maintain grace under pressure
 Excellent verbal and written communication skills and superior customer-service oriented skills
 Demonstrated ability to work in a small team setting with limited resources
 Ability to work early mornings and/or evening, and weekend when required is essential
 Ability to travel within Japan when required

Type of Contract:

 Renewable two year fixed term contract

Working Conditions:

 Working hours, Rest days, Paid leaves, Social insurances and other working conditions are subject to the Japanese labor laws
 Compensation and Benefits will be determined at proven track record of the successful candidate
 No relocation allowance is provided upon hiring

Interested candidates please submit your English and Japanese resumes to info@cccj.or.jp by Friday the 15th of January. E-mail subject should read: CCCJ - Office and Event Manager.