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Embassy Administrative Role [Entry-Level ~ Experienced]

Embassy of the United Arab Emirates

Embassy of the United Arab Emirates

Job ID
151709
Location
Tokyo, Tokyo, Japan
Post date
Feb 12, 2024
Industry
Civil Services (Government)
Function
Other General Affairs, Accounting, HR, Legal
Work Type
Full Time / Experienced (Non-Manager)
Salary
¥500,000 ~ ¥600,000 / Month

Requirements

  • English: Fluent (preferred)
  • Japanese: Fluent (preferred)
  • Must currently reside in Japan

Description

The Embassy Of the United Arab Emirates is seeking a new Full Time Administrator to facilitate the operations of the Embassy.


【Tasks & Job Description】

・Prepare, and arrange for meetings and develop agendas, write and follow-up minutes of meetings.

・Follow-up on arranging and organizing meeting halls and offices, and ensure that they are equipped with all necessary items on time.

・Follow-up on incoming and outgoing mail of the Embassy, classify and archive documents and files systematically to ensure their confidentiality and easy quick recovery.

・Contribute to arranging and tracking the bookings of flights and hotels, and provide the logistic support to members of the Embassy, welcome and bid farewell to delegations visiting the Embassy.

・Study and secure the Embassy's requirements of materials and supplies of best specifications at appropriate prices within the time limit in the approved annual budget. Conduced annual inventory of assets in coordination with concerned organizational units.

・Track the completion of governmental procedures and transactions, and refer to official authorities in the host country concerning official business of the embassy, such as issuing flight permits, customs clearance and the diplomatic pouch, and follow-up with hospitals and treatment centers…etc

・Contribute to organizing and arranging conferences, concerts, seminars and exhibitions and make the necessary arrangements.
any other tasks required by the line manger


【Holidays】

・Saturday, Sunday, Paid holidays, Public holidays of Japan and UAE


【Salary Range】

・500,000-600,000 JPY monthly depending on qualifications.


【Please Apply】

*Only Qualified Candidates will be contacted for interview.
**Please apply here, any resumes sent directly to embassy email will not considered.

Last modified on February 13, 2024

The above information is a public job ad. This job ad is neither an offer nor a contract.

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