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[Full-time] School Administrator 学校の管理者 (expired)

Phoenix House International School

Phoenix House International School

Job ID
Chiyoda, Tokyo, Japan
Post date
Nov 9, 2023
Education / Teaching
Other General Affairs, Accounting, HR, Legal
Work Type
Full Time / Experienced (Non-Manager)
¥4.0M ~ ¥6.0M / Year


  • English: Business level (preferred)
  • Japanese: Business level (preferred)
  • Must currently reside in Japan
  • An understanding of online management information systems
  • Ability to be a good team player with a good understanding of how teamwork contributes to harmonious school life and purposeful school development.
  • Excellent verbal and written communication skills. Being bilingual (Japanese and English) would be an advantage.
  • Ability to work under pressure, prioritize tasks and manage time effectively in order to meet deadlines.
  • Visa sponsorship available


Set in the center of Tokyo, close to the Imperial Palace and the British
Embassy, Phoenix House offers a British prep-school style education based
on the National Curriculum of England, for international pupils aged 5 to 11.
Phoenix House is the official feeder prep school for Rugby School Japan.

If you are looking for a school where you can work hard to ensure every pupil
is inspired and challenged, alongside colleagues who show exceedingly high
levels of commitment to the field of education, then we are looking to hear
from you! We seek professionals who are keen to go above and beyond, and
who understand and appreciate the demands of independent schooling,
including the impact of marketing, admissions, and business aspects on school

Who are we looking for?

•As the first point of contact, greet, welcome, and sign in all visitors to the school, following security protocols at all times and making sure they are aware of safeguarding and evacuation procedures

•Manage telephone, email, and face-to-face inquiries in a friendly and efficient manner, promoting the school in a positive manner.

•Take and pass on any messages or queries from parents to the appropriate member of staff
Assist parents with their queries and requests, particularly during drop off and pick up in the afternoon

•Ensure that the School Reception area and foyer are kept tidy, professional, and welcoming

•Sort incoming post and send out post and parcels when requested

•Monitor and maintain general stationery supplies for the school

•Make bookings for school trips and house activities

•Assist the Operations Director and Admissions and Marketing Manager with open day and marketing preparations and administration.

•Assist the Operations Director and Admissions and Marketing Manager with day-to-day school administration.

•Work flexibly as reasonably required by the School, and support staff where needed

•Communicate uniform-related information to parents and students, including updates on stock availability, pricing, and special promotions.

•Collaborate with school staff to coordinate uniform-related events, such as fitting days and sales.

•Assist with student enrollment and registration processes, ensuring the accuracy and completeness of records.

•Support teachers and staff with administrative tasks as needed, including photocopying, filing, and data entry.

•Coordinate maintenance, security, and cleanliness of school facilities, ensuring a safe and conducive learning environment.

Job Details:
Location: Phoenix House International School 3-7 Yonbancho. Chiyoda-ku Tokyo, 102-0081
Work Days: Mondays ~ Fridays

Core work hours are 8:30 am ~ 4:30 pm
Paid Annual Leave: 20 days per academic year
Paid Sick Leave: Up to 10 days per academic year


Full Social Security Package
Commutation Allowance up to JPY20,000 per month
Continuing professional development (CPD)
Enthusiastic and hard-working children

Last modified on December 10, 2023

The above information is a public job ad. This job ad is neither an offer nor a contract.

This job is no longer available.

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