Embassy Administrative Role [Entry-Level ~ Experienced] (expired)

Embassy of the United Arab Emirates

Company

Embassy of the United Arab Emirates

Job ID

153793

Location

Osaka, Osaka, Japan

Post date

Oct 29, 2024

Industry

Civil Services (Government)

Function

Other General Affairs, Accounting, HR, Legal

Work Type

Full Time / Experienced (Non-Manager)

Salary

¥500,000 ~ ¥600,000 / Month

The Embassy Of the United Arab Emirates is seeking a 1 year contract
Administrator to facilitate the operations of the Osaka office.

【Tasks & Job Description】
・Prepare, and arrange for meetings and develop agendas, write and follow-
up minutes of meetings.
・Follow-up on arranging and organizing meeting halls and offices, and
ensure that they are equipped with all necessary items on time.
・Contribute to arranging and tracking the bookings of flights and hotels, and
provide the logistic support to members of the Embassy, welcome and bid
farewell to delegations visiting the Embassy.
・Study and secure the office's requirements of materials and supplies of
best specifications at appropriate prices within the time limit in the approved
annual budget.
-Conduced annual inventory of assets in coordination with
concerned organizational units.
・Track the completion of governmental procedures and transactions, and
refer to official authorities in the host country concerning official business of
the office, such as issuing flight permits, customs clearance.
・Contribute to organizing and arranging conferences, seminars
and exhibitions and make the necessary arrangements.
any other tasks required by the line manger

【Holidays】
・Saturday, Sunday, Paid holidays, Public holidays of Japan and UAE

【Salary Range】
・500,000-600,000 JPY monthly depending on qualifications.